Document Scanning
Do you have thousands of paper documents taking up valuable space and preventing you from finding the information you need instantly?
The professionals at RSRS covert paper documents of any shape or size into instantly retrievable files stored on your computer server.
We can handle your conversion needs, large and small, from pulling staples and preparing your documents to indexing them and building your archive. We can also show you how to combine that with our workflow processing and document management software, and now you’re ready for some serious information management.
RSRS is a Canadian leader in Canadian document scanning. Our document bureau is outfitted with best of breed technologies to ensure the highest quality scanned and indexed images, fully verified and delivered back to you expeditiously.
We work closely with you to understand your paperless goals, and make recommendations based on our experience with clients in virtually every business and professional sector. Our staff is fully qualified for their specific duties and have all signed appropriate Non Disclosure Agreement forms to ensure full data protection and confidentiality of our client materials.
Why go paperless?
- SAVE SPACE - Files should not be dominating your office or your storage area. Reduce thousands of physical files by putting them on a DVD, USB, server or in a document management system.
- FIND YOUR FILES EASILY AND EFFORTLESSLY - Imagine finding any file you need within 3 seconds. Type a word, press a simple search button, and there it is.
- NO MORE MISFILED DOCUMENTS - Companies spend $120 in labour to find one misplaced document and on average, 2-4% of documents are misfiled. Once scanned, misfiled documents become a thing of the past.
- PRESERVATION – Digital files do not degrade. No fading, no wrinkles, no tears. You can make as many backups as you wish.
- SECURITY – Scanned records are much easier to secure and to control who has access to them.
- RETENTION – Compliance with retention requirements is easy and economical
No more searching for files. With a simple search button your file is retrieved and opened in a matter of seconds. No more misplaced files! - SHARE AND DISTRIBUTE EASILY - There is no need for photocopying with digital documents. Sharing documents is instantaneous without the paper shuffle. With document management, you can also manage collaboration.
- SAVE MONEY - You will eliminate so many of the costs associated with managing paper.
- BE GREEN - Eliminate the environmental impact from your office.
To view a list of Frequently Asked Questions regarding scanning, click here.
In the event that you’re not convinced you require a document management solution, check out these statistics regarding the handling of paper and what it really costs an organization. Paper Handling Costs!
